Full Service Management

Developer Services

We provide management solutions to Developers that help enhance the value of their communities. Through each stage of development, we partner and collaborate with you to deliver expert guidance and support helping you build a strong foundation for your newest community association. And, we work directly with home/condo owners in the community as well as manage Association business, so you can focus on your core business of building and developing beautiful communities.

Our Developer Services include the following.

Management and policy review of Bylaws, CC&Rs and architectural design guidelines
Develop first-year and build-out budgets
Develop rules and regulations, resolutions and collection policies
Review and obtain Association insurance
Negotiate with contractors for landscaping, pool management, utilities and other services as necessary
Assist with transition from developer to homeowner control
Provide closing attorneys with closing instructions for association fees to be collected on new home sales
Manage the day-to-day operations of the association (ie. financial, on-site inspections, homeowner support, etc.)
Provide monthly financial statements
Provide Association with an online community webpage and password-protected portal stocked with all pertinent Association information, documents and forms
Act as liaison between the declarant board and the homeowners, vendors, etc.
Complete lender questionnaires
Provide welcome packets and onboarding to new owners
Establish operating and reserve bank accounts

Financial and Administrative Services

In full partnership with your board of directors, financial and administrative services include the following:

Annual budget preparation
Monthly financial reporting
Assessment billing and collection
Delinquent member assistance
Coordination with legal counsel for lien and lawsuit filing
Monthly bill payment with option for online approval
Resale/closing attorney letter preparation
Welcome package and onboarding for new neighbors
Corporate tax return coordination with a certified public accountant
Form 1099 processing and distribution to vendors
Annual corporate registration renewal
Cash management of operating and reserve funds
Annual meeting report preparation and mailing
Impeccable service and assistance to owners
Access to consultation and guidance with our experienced financial specialists

Community Information at Your Fingertips 24/7

One of The KAS Company guiding principles is transparency and one way we deliver on this is by embracing technology, providing easy access to information online that board members need and convenience owners expect. Our web-based tools provide real-time information for board members and owners through an individual, customized community page as well as a password-secured community portal.

Unique Community Pages

Owners can search for their community on our home page and log into our secure portal to find and request their community association manager’s contact information, view assessment amounts and due dates, view their community’s Declaration of Covenants, Conditions and Restrictions (CC&Rs) and Bylaws and access convenience links to pay their bill, obtain assistance, order closing/resale documents, architectural modification form, general FAQs and new owner information.

Community Portal

On the My Community page, owners may log in to their Community Portal to access their personal account ledger and information, pay their bill, view community documents and communications, view social calendar, make reservations, find forms, read community-specific FAQs, etc.

Board Member Access

Board members have ready and real-time access to the Association’s financial statements, invoices, violation letters, homeowner listing, financial ledgers and balances, covenant compliance reports, architectural modification applications, etc.

Total Package

In addition to Financial and Administrative Services listed above, full-service management also includes the following:

Community Covenant Compliance Services

To further expand our offering, your community may also find it could benefit from covenant compliance assistance. Here we provide convenience, continuity, consistency and fairness as we help your board enforce the requirements of your Declaration of Covenants, Conditions and Restrictions (CC&Rs). From regular inspections identifying potential violations to managing requests for architectural modifications, we provide third-party objectivity which frees up more time for your board and eliminates some of the less pleasant aspects of this duty.

Regular community inspections
Covenant enforcement/drive report
Online tracking and record-keeping of violations and architectural modifications
Creation, distribution and management of violation notice letters
Fining or suspension of amenity privileges
Owner assistance with architectural modification request applications
Coordination with architectural change (ACC/ARC) committee members
Architectural rules and covenant consultation
Homeowner mediation and legal coordination

Maintenance and Vendor Services

Vendor management
Vendor insurance tracking and verification
Bid solicitation
Work-Order request and follow up
Facility and amenities maintenance reviews
24/7 Emergency services

Management Services and Assistance

Annual meeting coordination and attendance
Assistance with committees
Association insurance review
Risk assessment of existing reserve levels and coordination of a professional reserve study
Manager consultation and policy guidance
Access to industry specialists for advice
Developer transition assistance

Optional Services for Full-Service Management

Newsletter production and distribution
Membership directory reproduction and distribution
Board training
Gate and card access management
Lease administration
Large project management
Insurance claim coordination